Outdoor Theatre Rental Info

Parksville Beach Festival Society’s goal is to offer the facility to the community at reasonable rental rates while also raising sufficient funds to cover the operational costs of the facility.

Rental rates
Conditions
Ticketed events
Under 4 hours Over 4 hours Over 8 hours
Community public non-profit group/event $300 / Event $480 / Event
Private non-profit group/event $360/ Event $540 / Event
For profit event $420 / Event $600 / Event
One day rental $720

Note: Rental rate includes a facility manager onsite during the entire rental period. Setup and teardown time will be counted as rental hours. Rates subject to applicable taxes.  

Rental of in-house sound & lighting systems

Renters are welcome to bring in their own sound and lighting; however, we also offer the option of renting our system which includes a professional technician, an assistant, and the following equipment.

  • Allen and Heath 24 Channel Digital Mixer
  • Allen & Heath 24 input Stagebox
  • 4 – Yamaha 12” Biamped Two Way Speakers w/rotatable horn
  • 2 – Yamaha 18” Subwoofers
  • 4 – 12” Coaxial Powered Wedge Monitors (1000w)
  • 2-15” JBL monitors
  • Vocal and instrument microphones, stands, and all associated cabling
Flat Rate $600 + GST

Theatre events that attract an audience and will require use of the performance venue area must obtain a City of Parkville Outdoor Theatre Event Permit. The Beach Festival Society will assist renters in the completion of the event permit. A $500 deposit payable to the City of Parksville must accompany the Event Permit application.  The deposit will be returned following the event if no damage has occurred.

All renters must carry a minimum of $2 million liability insurance. The applicant must obtain and provide a copy of valid comprehensive general liability insurance protecting the City of Parksville and Parksville Beach Festival Society against liability for bodily injury, death, or property damage, arising out of the event.

Minimum limit of $2 million commercial general liability insurance against third-party claims for bodily injury, death, property, and loss of use. Note: a higher limit of liability insurance might be required depending on event-specific details (such as traffic impacts, attendance numbers, length of event). Events which include the serving of alcohol must carry a minimum $5 million in general liability insurance and must also apply to the City of Parksville for a beer garden permit. Maximum deductible of $5,000 per occurrence, with cross liability clause.

The beautiful park setting combined with a world class facility, top quality sound equipment and technicians, an area that can hold several thousand people and an available box office to sell tickets make this an outstanding venue to host ticketed events.

The immediate area in front of the stage has the capacity of 2000 audience members and if additional space is needed, the extended area can be requested which accommodates up to a maximum 4500 audience members.

The Parksville Beach Festival Society has 6-foot-high fencing complete with privacy screening for installation around the perimeter of the performance venue area. To have the fence installed and removed for your event, Parksville Beach Festival Society will charge a minimum $600 or $1 per ticket sold, whichever is greater..

Ticketed events will be required to pay the following charge to the City of Parksville:
Not for profit ticketed event $1.00 Per Ticket
For profit ticketed event $2.00 Per Ticket

Parksville Beach Festival Society can advise on process for this payment. Subject to applicable taxes. 

Rental rates
Under 4 hours Over 4 hours Over 8 hours
Community public non-profit group/event $300 / Event $480 / Event
Private non-profit group/event $360/ Event $540 / Event
For profit event $420 / Event $600 / Event
One day rental $720

Note: Rental rate includes a facility manager onsite during the entire rental period. Setup and teardown time will be counted as rental hours. Rates subject to applicable taxes.  

Rental of in-house sound & lighting systems

Renters are welcome to bring in their own sound and lighting; however, we also offer the option of renting our system which includes a professional technician, an assistant, and the following equipment.

  • Allen and Heath 24 Channel Digital Mixer
  • Allen & Heath 24 input Stagebox
  • 4 – Yamaha 12” Biamped Two Way Speakers w/rotatable horn
  • 2 – Yamaha 18” Subwoofers
  • 4 – 12” Coaxial Powered Wedge Monitors (1000w)
  • 2-15” JBL monitors
  • Vocal and instrument microphones, stands, and all associated cabling
Flat Rate $600 + GST
Conditions

Theatre events that attract an audience and will require use of the performance venue area must obtain a City of Parkville Outdoor Theatre Event Permit. The Beach Festival Society will assist renters in the completion of the event permit. A $500 deposit payable to the City of Parksville must accompany the Event Permit application.  The deposit will be returned following the event if no damage has occurred.

All renters must carry a minimum of $2 million liability insurance. The applicant must obtain and provide a copy of valid comprehensive general liability insurance protecting the City of Parksville and Parksville Beach Festival Society against liability for bodily injury, death, or property damage, arising out of the event.

Minimum limit of $2 million commercial general liability insurance against third-party claims for bodily injury, death, property, and loss of use. Note: a higher limit of liability insurance might be required depending on event-specific details (such as traffic impacts, attendance numbers, length of event). Events which include the serving of alcohol must carry a minimum $5 million in general liability insurance and must also apply to the City of Parksville for a beer garden permit. Maximum deductible of $5,000 per occurrence, with cross liability clause.

Ticketed events

The beautiful park setting combined with a world class facility, top quality sound equipment and technicians, an area that can hold several thousand people and an available box office to sell tickets make this an outstanding venue to host ticketed events.

The immediate area in front of the stage has the capacity of 2000 audience members and if additional space is needed, the extended area can be requested which accommodates up to a maximum 4500 audience members.

The Parksville Beach Festival Society has 6-foot-high fencing complete with privacy screening for installation around the perimeter of the performance venue area. To have the fence installed and removed for your event, Parksville Beach Festival Society will charge a minimum $600 or $1 per ticket sold, whichever is greater..

Ticketed events will be required to pay the following charge to the City of Parksville:
Not for profit ticketed event $1.00 Per Ticket
For profit ticketed event $2.00 Per Ticket

Parksville Beach Festival Society can advise on process for this payment. Subject to applicable taxes. 

Apply to Book

Click box below for the application.

Booking Calendar

To check on availability, click on box for the calendar.

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17 Jun 2024
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