Information for 2013 Goodwill Ambassadors

We ask that you read through the information below concerning the jobs to do while on duty during the Exhibition. It is important to review the job descriptions below before and during the exhibition, as our volunteer groups are representatives of our event. It is our desire to ensure that the public receives a warm, friendly, and welcoming reception, in addition to being amazed by the creative artistic displays.

Jobs to do while on duty

SHIFTS

There are 3, four hour shifts per day. Each shift must have 6 volunteers.

JOBS REQUIRED

One volunteer for counting (using a clicker), one volunteer to collect donations, one volunteer to hand out "People's Choice" tokens and souvenir guides, two volunteers at the exit to ask the visitors to sign the guest book, and one Marketing Manager to help sell Beach Fest t-shirts and bags.

DONATIONS

The suggested donation is $2.50 per adult. Please DO NOT ask if they want change. If a visitor requests change, then you may make change from the donation box, but please ensure that the visitors DO NOT touch the donation box themselves. If the money in the donation box begins to accumulate, you can inform the Beachfest staff member and they will empty the box.

COUNTING THE VISITORS

This is very important. Please ensure there is a volunteer counting the visitors who come through the gates at all times. A counting clicker will be used.

EXIT GATE DUTIES

This volunteer should encourage the exiting visitors to sign our guest books. We need to know where they came from, how long they will be staying in Oceanside, and how they heard about us. This is very important for creating our advertising budget for next year. It also lets everyone know how important this event is to our community.

MARKETING MANAGER

We will have t-shirts and a few other souvenirs available for purchase. The Marketing Manager can also encourage people to show where they come from on the World Map, and provide information about Parksville

IMPORTANT NOTE:

Each group is responsible for making sure that enough people are there for each shift. PLEASE DO NOT LEAVE UNTIL YOUR REPLACEMENTS HAVE ARRIVED.

If you have any problems during your shift please advise one of the Beachfest staff members and they will help you.

Other information that you need to know

NO DOGS ALLOWED..! PERIOD..!

The owners may tie their dogs up to the fence outside of the area and water will be supplied for them, but the dogs are their owners responsibility and you are not there to dog sit for them. They also present a hazard for the sculptures being destroyed if one gets free. Even if the owner says they will carry their dog, the answer is still NO!

NO BIKES AND SKATEBOARDS

They may be left leaning against the fence, as long as they are not blocking the entrance or exit.

LOST AND FOUND

There will be a container at the front of the entrance for anything that is turned in.

PROMOTIONAL MATERIAL

If you have name tags, please wear them. Any printed material must be approved by the onsite staff prior to it being displayed. Vests will be supplied for the volunteers.

MEALS, SNACKS ETC

If a lunch or dinner is needed, please eat away from the venue. Eat any small snacks or non alcoholic beverages at the lunch tent which is beside the main entrance gate. There is no smoking at the site, and you may want to remind the visitors of this as well. It is for the health benefit of all concerned.

CELL PHONES

Please ensure that someone on your team has one, but limit your calls for emergency use only. There is no public phone at the beach. The closest public phone is at the Chevron gas station.

PLEASE GREET OUR VISITORS

Standing up, with a big smile and a warm welcome. Just treat them the way you would like to be treated yourself. You are, after all, our Good will ambassadors.

LUNCH WITH THE CASTLES

Once again we are inviting seniors from the Island to join us for lunch and to see the sculptures. You will be notified if this is happening on your shift. This will usually take place Tues through Thursday.

SAND SCULPTING GUIDE

These are to be given out to our visitors as they come through the gates. We always run out, so please only give out one per family. There will be information about the event and the sculptors, plus other information. Read it and mark what you find interesting, so you will be able to tell the visitors what you find interesting in it.

SUGGESTED ITEMS TO BRING WITH YOU

Nonalcoholic beverages, a snack, a hat, a jacket or sweater as it gets cold sometimes when the sun goes down, sun lotion, lip balm, name tag, and any approved brochures, but most of all a sense of humor and a big smile.